System of Risk Management for The Recovery Agency

Preventively identify potential risks in the procurement of Services subordinate to the Agency, as well as comprehensively evaluate the results of procurement

A flexible system that automatically tracks all necessary purchases, optimizes employee working hours, and allows you to respond to problem situations in a timely manner, identify violations, and avoid procurement delays.

• Parsing all purchases at Prozorro national e-procurement system
• Flexible choice of buyers for monitoring
• Flexible selection of procurements for monitoring
• Ability to enrich procurements with additional information
• Automatic triggering of 21 risk indicators at the time of procurements update
• Ability to view a list of selected procurements and the risk indicators that were triggered for them
• Ability to filter selected purchases by a number of parameters: indicators, their activation period, purchase status, purchase CPV code and additional features;
• Automatic calculation of key results of selected procurements
• 16 parameters for evaluating procurement results, 6 filters
• Dynamic change of period for analysis directly in the interface
• Ability to export metrics to Excel

Risk indicators 

Indicators tied to the details of the procurement in the Prozorro e- procurements system.

Example (the list is not exhaustive, because the indicators are grouped):

• The period for accepting proposals is less than a certain period (group of indicators)
• A non-competitive procedure is defined for the procurement of works over a certain amount.
• No English translation in the procurement of works costing over a certain amount
• There is no requirement for a tender guarantee.
• There is no requirement to secure the performance of the contract.
• No auction in open bidding
• The period for considering proposals is longer than the time limits specified in the legislation (group of indicators)
• The answer to the question or request was not provided in a timely manner
• Overdue notice of the need to correct errors in the proposal
• There is a complaint to the Antimonopoly Committee (AMCU)
• Existing decision of the AMCU in favor of the participant
• In monitoring of State Audit Office
• Decision of State Audit Office on presence of violations in open bidding
• Abnormally low bid from a participant
• No response to participant’s request for explanation of rejection reasons

Key procurement results

Indicators that allow to identify the general state of the procurement process:

Basic information

• Number of announced procurements
• Number of completed purchases
• Share of successful purchases, %
• Average number of participants in completed procurements
• Average duration of completed procurements, days (from creation to completion)

Problematic procurements

• Share of announced procurements with complaints to the AMCU, pcs + %
• Share of announced procurements with satisfied complaints to the AMCU, pcs + %
• Share of procurements with the decision of the State Audit Service, %
• Share of procurements with violated deadlines, %

Savings indicators

• Expected value of completed purchases
• Final cost of completed purchases
• Savings, UAH + %

Contracts

• Number of contracts concluded
• Amount of contracts concluded